Executive Assistant (international business)
Life Vision
- Київ
- Постійна
- Повна зайнятість
- You are well-organized and pay attention to the minor details
- You are esthetic and make life beautiful and comfortable
- Respond quickly in an environment of changing priorities
- Clear and effective communicator verbally and in writing
- You are an upbeat caretaker and problem-solver
- You have a service-oriented talents
- Emotional intelligence
- Language proficiency: Ukrainian, and English C1
- 5+ years of successful work experience as a Personal/Executive Assistant
- Experience in booking/changing/canceling flights directly with airlines, understanding the functionality of miles and bonus programs, American Express
- Experience with concierge programs for booking transport worldwide
- Excellent knowledge and experience in using Google programs: Calendars, Forms
- Proven track record of using hotel and apartment booking software around the world: BookingCom, Airbnb, etc.
- You are trustworthy in maintaining the utmost confidentiality
- Outstanding time management skills and a can-do attitude
- You have a positive mindset, good taste in art, restaurants, and travel
- Passion for architecture, personal development, health and well-being
- You anticipate emerging needs to create wow experiences
- Good knowledge of business etiquette
- Planning: scheduling the CEO's calendar
- Organization: ensure the CEO stays on top of the most critical meetings and nothing falls through the crack - create «reminders» to the CEO about all important events of the day
- Business assistance: 8 scrum teams (2-3 people in a team) need your agile coordination
- Traveling: anything and everything related to seamless trips and living in new locations - flights, visas, regulations, local area information
- Docs management: on behalf of the CEO, prepare and process relevant info materials, projects of reports, joint reports
- Event monitoring: suggest to the CEO topical international exhibitions/conferences
- Ensure comfort: make all processes smooth and cozy
- Attend Zoom calls: write brief reports on its results
- Organize and control family traveling, such as booking airline tickets (check-in, Fast Track services, miles, and bonus programs), hotels (early and late check-in, room upgrades), and transport
- Review of newly opened/reopening: restaurants, premium hotels, exhibitions, showrooms, new architecture spots in the countries where the manager is planning to go
- Restaurant reservations, appointments to SPA, massages, haircuts, car washes, etc. upon request
- Assistance in obtaining and monitoring the validity of visas, entry/residence permits, and notarized powers of attorney, including family members
- Assist in buying and delivering food, gifts, and household items
- Assistance in finding and buying branded items, clothes, etc.
- Official permanent employment: full-time
- You will get a chance to work with an experienced founder who has built a successful company. As part of this, you will be exposed to a unique way of thinking about building businesses and navigating life
- Challenging but exciting tasks and all the needed tools to achieve them
- Flexible work schedule and pleasant working environment including a modern and comfortable office in Kyiv or Warsaw
- Professional/personal development: training reimbursement
- Exiting corporate events and celebrations
- 24 calendar days of paid vacation
- 100% paid sick leaves
- Relocation aid: will be discussed
- Paid weekends and holidays
- Salary: $1500 - $3000
- What do you like the most in the profession of PA?
- Are you open to relocating to Warsaw or Kyiv?
- What is your level of English, and Ukrainian?
- What are your salary expectations?
- Where are you based?
Rabota