Supply Chain Officer (for nationals only)

• Ensuring that purchases are made in a timely and transparent manner;
• Ensuring Save the Children SC Procurement Policies and procedures are followed at all ties;
• Facilitate filing of purchase requests, purchase orders, bid analysis (CBA), other procurement related documents (both hard copies and e-copies) to comply with documentation requirements for SCI and donor compliance;
• Working with requesters to prepare detailed tender / RFQ documentation;
• Receiving bids/quotations and completing competitive bid analysis where applicable;
• Facilitating Procurement Committee processes and meetings;
• Maintain proper documentation of all procurement activities, supplier database and procurement tracker;
• Seeking to achieve value for money on all procurements;
• Leading on a range of procurement activities - from simple quotations to national tenders;
• Processing PO's in line with approved competitive bid analysis/summary and sharing with the supplier for delivery;
• Implementing and negotiating contracts and Framework Agreements with suppliers;
• Maintain regular contacts with suppliers and update supplier information for regularly purchased items, and be informed of current local market conditions;
• Timely sharing of PO's and accompanying documents to warehouse specialists is redness of delivery of goods;
• Assist with the sourcing and establishing of FWA's, sourcing pipelines;
• Preparing a weekly/monthly procurement Report to the supply chain coordinator/manager, detailing all ongoing procurements and other relevant information;
• Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Fraud, and Health and Safety.
• Maintain the asset register and conduct regular asset counts/verifications.
• Provide information for developing asset replacement plans and identifying needs for new proposals.
• Assist with disposal committee proceedings for asset disposal in accordance with policies.
• Aid in analysing inventory data and preparing reports for management review.
• Ensure proper accounting for stock receipt and issuance.
• Support warehouse team in understanding and implementing warehouse policies and procedures.
• Conduct regular inventory checks to ensure accuracy and compliance with procedures.
• Prepare and maintain regular warehouse and inventory reports for management review.
• Assist in managing warehouses effectively, optimizing space and resource utilization.
• Ensure accurate and timely record-keeping in the inventory management system (TiM).
• Reconcile TiM records with physical inventory on hand to identify discrepancies.
• Support distribution of stock on expiring SOFs/awards, ensuring timely delivery.
• Coordinate with requester/prgoramme team on logistics arrangement including upcoming as well as supplies under delivery.
• Keep record of all upcoming and outgoing assets and inventory and maintain all audit trail
• documents such as GRN, SRF, assets/stock check documents.
• Perform any other work related duties and responsibilities that may be assigned by the Line Manager.

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

• Honest, encourages openness and transparency, and demonstrates highest levels of integrity.

• 2 years minimum of specific sector work experience in a similar position (Procurement, Assets).
• Graduate degree or any other equivalent qualification.
• Experience in Supply Chain in INGOs within a developmental or emergency context.
• Ability and willingness to change work practices and hours in the event of major emergencies, including travelling at short notice and for extended periods.
• Experience of working in other Supply Chain Functions - e.g,Warehouse, Fleet, Distribution etc.
• Understanding of stock and inventory management processes and procedures.
• Working experience of using online inventory management systems.
• Ability to build positive & productive relationships quickly with a wide range of stakeholders, both internally and externally.
• Excellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex and diverse tasks, and responsibilities.
• Strong communication (written and spoken), and interpersonal skills in English.
• Ability to manage a complex and diverse workload and work with tight deadlines.
• The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful.
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer).
• Commitment to and understanding of Save the Children's aims, values and principles. To recognise the need to be independent, neutral and impartial when at all possible.
• Relevant qualifications or training courses.
• Should be able to work under pressure and tight deadlines.
• Ability to take initiatives.

Save the Children