People and Culture (HR) Coordinator/ Експерт відділу управління персоналом

• Ensure adherence to GC policies and the national labor law in all processes and procedures.
• Review and assist in developing GC People and Culture policies and templates.
• Support P&C Director with the onboarding/ offboarding processes for staff.
• Support P&C Director with controlling the work of officers/senior officers by means of conducting internal audits of personal files, orders, etc. to ensure that the organization is fully compliant with the requirements of local labor legislation.
• To check reports submitted by People and Culture officers/ senior officer upon P&C Director request (e.g. Timesheets completion report; Annual leave balances report).
• Fully responsible for maintaining the proper filing system/record and personnel files both hard copies and soft copies in the Shared Folder. Ensure the access to the files are kept strictly limited and in line with GC's and Ukraine policy on data protection and confidentiality.
• Following organizational policies and procedures and requirements of local labor legislation to prepare packages of documents for employment/ resignation/ transfers as well as all correspondence relating to the employment issues (confirmation, extension, termination, warning letters etc.).
• Be the main focal point in communication with GDIP (State Enterprise “Directorate General for Rendering Services for Diplomatic Missions”) that is the outsourced provider of HR administration and payroll services. Track the duration of contract with GDIP and services provided to ensure timely extension of the contract/ amending the contract specification, etc.
• Support with registering leave (vacation) requests and maintain leave trackers when requested.
• Support with timesheets collection (when needed).
• Maintain staff tracker and advice People and Culture Director on any staff-related changes that influence monthly payroll.
• Assist employees and managers with personnel related questions and in resolving personnel issues; advice in personnel conflicts/processes when relevant.
• Making sure all HR-related procurement requests are prepared and processed and HR-related invoices are paid.
• Support with maintaining records in Podio system.
• Support P&C Director with preparation for internal/external audits.
• Support P&C Director with creating/ making changes to HR policies and Employee Manual.
• Ensure safeguarding principles are followed in the work of HR department and HR processes are safe.
• Perform other tasks as assigned by the supervisor.

• Ensure GC recruitment policies and procedures are adhered to upon hiring.

• Support the registration process of program activities with the Cabinet of ministers of Ukraine.
• Support P&C Director with preparation of documents for exemption from military conscription for GC staff.
• To support P&C Director in collaboration with outsourced legal companies.

• Support P&C Director with creating of yearly well-being plan and its implementation.
• Lead the organization of team building activities when requested.

• Develop country program professional development plan, leverage on-line learning and serve as focal point for capacity building of national staff in Ukraine.
• Support P&C Director with starting internship opportunities in the organization.
• Support P&C Director with capacity building for People and Culture team.
• Support with the internal communications for learning initiatives across the organization.
• To work on diagnosing learning needs across the organization to support new and improve the existing learning initiatives.
• To control the implementation of all core GC mandatory trainings by Global Communities Ukraine staff.

• Advise employees on any benefits related issues (including insurance).
• Support P&C Director in preparation of payroll reports and submitting them to Finance department. Track and properly document any other kind of remuneration for staff (additional payments; acting allowance; vacation payments, etc).

• Model and encourage active practice of the Standards of Conduct and GC obligatory policies withing the country program.
• Maintain a healthy and empowering office environment that encourages open, honest and productive communication among staff.

• Minimum of Bachelor's degree in a related field is required.
• Minimum 4 years experience as an HR generalist, including recruitment, performance management, compensation, training and development and HR Administration.
• At least 3 years of supervisory/staff management experience is required.
• Experience with a humanitarian or international non-governmental organization preferred.

• Strong knowledge and understanding of Ukraine Labor Law
• Knowledge of accepted People and Culture practices and procedures.
• Good knowledge of MS Office packages and database management and record keeping.
• Attention to detail.
• Time management and prioritization skills.
• Strong organizational, interpersonal and communication skills
• Strong training and development skills.
• Ability to handle multiple tasks simultaneously.
• Ability to work with various departments and foster teamwork.
• High analytical and reporting skills.
• Ability to work independently with minimal supervision.
• Tactful and diplomatic.
• Ability to work well in a cross-cultural environment
• Ability to solve problems with all actors
• Ability to maintain confidentiality
• Demonstrated ability to consistently maintain favorable and effective relations with and among employees.
• Self-motivated, demonstrated capacity to work effectively in a fluid operating environment with minimal supervision.

Rabota