Programme Officer (Partnership Officer)

• Liaising, mapping, and engaging with focal points:

• In close coordination with the Area Manager, Area Programme Manager, and the Government Liaison Coordinator, identify, coordinate and organize meetings with key government agencies of area levels; attend meetings and share minutes from meetings with government partners, local authorities, coordination bodies, etc., at oblast and below level.
• Lead and coordinate the preparation and signing of general and activity-based Memorandums of Understanding (MoUs) and other agreements with sub-national ministries and area-level local authorities, in alignment with DRC national standards.
• Closely monitor and stay up to date on sub-national and local developments related to governance and civil society operating in areas and sectors relevant to DRC. Share sub-national and local updates and strategic documents and action plans with relevant DRC internal focal points.
• Develop and/or contribute to updates and maintenance of DRC`s stakeholder mappings for government and civil society actors, based on guidance from national colleagues.
• Ensure and maintain strong relationships with DRC Ukraine's government and civil society partners in alignment with DRC`s partnership principles.
• Design, implementation, and follow-up of projects implemented in partnership with duty bearers and civil society actors:

• Act as the focal point for communication with duty bearers and CS Partners, facilitating day-to-day interactions, and addressing immediate concerns or queries. Ensure expectations regarding joint projects, documentation, budgets, and timelines are clearly shared and communicated with partner focal points.
• Prepare MoUs and sub-grant agreements for joint projects with Partners, including any relevant annexes and templates to be used during the partnership. Ensure clear communication with partner focal points regarding the terms of the agreements.
• Support the Partner in the preparation of their project implementation tools (e.g. workplans, derogation requests etc.)
• In close coordination with the Partnership Unit and Program/Technical focal points of projects, support the planning, oversight, and follow-up of projects implemented with Partners. Lead internal and external project management meetings (inductions, kick-off meetings, project management meetings and close out meetings etc.) and coordinate monitoring and spot-checks as agreed in the Project Implementation Plan and with the members of the PPWG.
• Coordinate internally with DRC colleagues to ensure clear roles and responsibilities and timely, high quality engagement with and support to partners, in line with DRC practices for equitable partnerships.
• Ensure documentation and tracking of the partnership and partner projects is updated and stored in line with DRC procedures.
• Capacity exchange and development

• Coordinate and/or conduct capacity needs assessment with Partners.
• When required, support the Partnerships Specialist (Capacity Development) and relevant support teams in developing and implementing organizational capacity development support for partners on topics such as accountability, procurement, financial management, HR processes etc.
• Organizational risk assessments and compliance

• Conduct relevant risk assessments with Partners such as red line assessments, vetting and due diligence.
• Coordinate and conduct high quality and timely due diligence assessments with Partners, including review and consolidation of previously completed assessments.

• Minimum 3 years of relevant experiece in NGOs working with CSOs/local partners and/or implementing humanitarian or development programs.
• Bachelor's degree in public administration, business administration, social sciences, finance, international development, or any other relevant field.
• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems.
• Fluent Ukrainian language skills.
• Professional working proficiency in English language skills (writing, reading, and speaking).
• Strong writing and editing skills for reports, proposals, and documentation for various audiences.
• Highly organized with efficient time management with attention to deadline.
• Strong understanding of government and civil society actors in Ukraine and their roles and structures, particularly for local and regional actors. Understanding and knowledge of partners in the area is an asset.

• Desired experience in good governance and capacity development for local/regional governments and/or civil society actors.
• Desired experience in partnership management and support.
• Desired experience in humanitarian project implementation and management.
• Excellent interpersonal and communication skills, including the ability to work effectively with vulnerable individuals, staff members, and stakeholders from diverse backgrounds.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Strong sense of personal integrity and understanding of confidentiality and ethics.
• Strong understanding of Ukrainian legal system with regard to corporate governance.
• Strong communication skills and the ability to promote collaboration as well as build and maintain relationships with partners.
• Effective problem solving skills.
• Calm and diplomatic in nature.

Danish Refugee Council